Okoh, procurement and supply, oil and gas
The Okoh build: one system from sourcing to delivery
One source of truth, from sourcing to delivery
The business
A procurement and supply company working in international trade, serving oil and gas. They source goods, handle purchasing, run a warehouse, ship and deliver, and manage clients and staff. Real volume, real money moving.
The mess before
QuickBooks for some of the accounting. Spreadsheets for quotes and stock. WhatsApp for orders and updates. Manual reminders for follow ups. No payroll in the system.
Nobody could answer simple questions quickly. What did this client order. What is in the warehouse right now. What have we been paid. What is late.
What we consolidated, and why
One platform covering the full cycle: quotations, sales orders, purchase orders, invoices, warehouse receiving and releases, stock counts, inventory, shipments and logistics, an order tracking board, returns, clients and suppliers, fixed assets, tasks, and full double entry accounting with a real chart of accounts. HR with employees, payroll, leave, and loans.
The point is one source of truth. A number entered once flows everywhere it is needed.
The connected accounting
This is the proof of depth. The books are not a separate app you reconcile at month end. When goods are received, the accounting posts itself. When an invoice is raised, it lands in the ledger. The operation and the money are the same system.
The AI and automation added
Built on top of the consolidated foundation, once the foundation existed. The automation handles the repetitive parts of the cycle: generating the documents that move an order along, keeping status current across the tracking board, and preparing reports that used to be assembled by hand.
The outcome
The result is one source of truth. Anyone on the team can see what was sourced, what shipped, what was paid, and what is still owed, without going through the owner. The books reflect the operation as it happens, instead of being pieced together at month end.
That is the shift: from a business held together in one person's head to a business that runs on one system.